Join CBBS   |   Print Page   |   Contact Us   |   Report Abuse   |   Sign In
Annual Meeting 2019 - Additional Exhibitor Information
Share |

ADDITIONAL EXHIBIT INFORMATION

EXHIBITOR MEETINGS

PRE-EVENT MEETING

CBBS will hold a Pre-Event Exhibitor Meeting on Tuesday, May 14, 2019 from 4 p.m. - 4:30 p.m. Attendance is limited to one representative per exhibitor company. The purpose of this forum is to thank exhibitors for participation and to share key information about the Annual Meeting.
 
POST-EVENT MEETING

CBBS will hold a Post-Event Exhibitor Meeting on Thursday, May 16, 2019, from 1:30 p.m. - 2 p.m. Attendance is limited to one representative per exhibitor company. The purpose of this forum is to thank exhibitors for participating and to share ideas for improvement to future events.

APPOINTMENTS, HOSPITALITY SUITES, and DEMONSTRATIONS
Exhibitors are encouraged to schedule appointments, demonstrations and other meetings with Annual Meeting attendees during non-exhibit hall hours. Adequate space should be available within the confines of the exhibitor’s booth for demonstrations. Infringement on other exhibit booths or interference with normal traffic flow is not permitted. 

Hospitality suites must be approved by CBBS. Demonstrations and/or classes not mentioned above are prohibited.

If you wish to host a private hospitality suite or other event during CBBS’ annual meeting, please contact Kacy Wallis at the CBBS Central Office at info@cbbsweb.org or 916-560-8536.

EXHIBITOR DRAWINGS
Exhibitors may hold individual drawings for items within their alloted booth space. Show
Management is not responsible for  promoting the individual booth giveaways.

BOOTH SPECIFICATIONS
All booths are 10’ wide and 10’ deep.  All booth furnishings are the responsibility of the exhibitor.
No walls, partitions, decorations, or other obstructions may be erected which in any way interfere with the view of any other exhibit. No exhibit will be permitted to span any aisle with ceiling or floor covering.

BOOTH ASSIGNMENTS
Exhibit Hall floorplan assignments will be distributed once the deadline for submission of agreements has passed. CBBS’ booth assignment priority is based on the date the completed agreements with payment are received. Exhibit management reserves the right to transfer assignments and alter the existing floor plan when such action is deemed to be in the best interest of the exhibit hall overall.

TERMS OF PAYMENT
Full payment to the California Blood Bank Society (CBBS) is required with the signed Exhibitor Contract. Space will not be assigned or held without the completed contract and full payment. 

We accept payment by check or credit card (VISA, MasterCard, American Express or Discover). If paying by credit card, be certain to complete all necessary credit card information on the contract. Make all checks payable to: 

CBBS
5098 Foothills Blvd., Suite 3 #149
Roseville, CA 95747


CANCELLATION POLICY
There will be a refund of all fees paid if CBBS cancels the program. In such cases, CBBS shall be free from any claim for damages which exhibitor alleges to have suffered as the result of such cancellation. 

All cancellations must be made in writing to CBBS (email accepted). A cancellation fee of 50% of exhibitor fees will be assessed for all cancellations received 60 days prior to the commencement of the event. No refunds will be given for cancellations received after March 15, 2019. 

EXHIBITOR SERVICES
Steele Tradeshows is the official service contractor for the CBBS Annual Meeting. Each exhibitor will receive an Exhibitor Service Kit. The kit will contain complete information on show rules and regulations, installation and dismantling of exhibits, and exhibitor services such as carpentry, drayage, signs, carpet, furniture rental, utility services, and cleaning. The kit also includes other valuable information to assist you in preparing for the show. 

BANNER HANGING
No materials are to be fixed to any hotel furnishing or structure with nails, tape, staples, or otherwise attached in any fashion. Distribution of gummed stickers or labels is strictly prohibited.  

ELECTRICAL AND INTERNET ACCESS
Please refer to the Exhibitor Price Guide provided by the OMNI Resort for details regarding electrical and internet. Costs associated with electrical and internet will be your financial responsibility. 

ELECTRICAL PRICING
Electrical pricing varies based on your needs. Please contact Encore at omnilaspalmassales@encore-us.com or (760) 836-3057 for details.

INTERNET ACCESS PRICING
Internet access pricing varies based on your needs. Please contact Encore at omnilaspalmassales@encore-us.com or (760) 836-3057 for details.

To order electrical and/or internet, including other audio and visual aids, please follow the instructions on your Exhibitor Price Guide. Regardless of your actual usage, once you have placed an order for power and/or internet, you will be responsible for payment. For questions pertaining to the specifics and technicalities of the internet and electrical options offered, please contact Encore at omnilaspalmassales@encore-us.com or (760) 836-3057. All pricing is subject to a 24% service charge and California sales tax. 

SHIPPING AND RECEIVING
Shipping and receiving is all handled by Steele Tradeshows the service contractor. Each exhibitor will receive an Exhibitor Service Kit, which will include complete shipping instructions. CBBS will not be responsible for any shipping charges incurred by exhibitors. 

INSTALLATION AND DISMANTLE
The exhibit hall is available for exhibitor setup as outlined in the prospectus. Steele Tradeshows the service contractor, is available to install and dismantle exhibit displays. Exhibitors may appoint firms other than Steele Tradeshows so long as these firms conform to show management’s regulations and do not disrupt the orderly installation and dismantle of the exhibition. CBBS does not hire any laborers. There are certain, exclusive contractors with specific responsibilities for services, such as electrical, drayage, plumbing, and cleaning with whom the exhibitors must contract. Anyone contracting for decorator service other than Steele Tradeshows must give written notice to Steele Tradeshows with a copy to CBBS, 30 days prior to the beginning of the Annual Meeting. If the exhibitor-appointed contractor’s work performance disrupts the orderly installation or dismantling of the exhibition, such firms will be immediately disqualified from working the exhibition site and will be removed from the hall.

NOTICE OF DISABILITY
In compliance with the Americans with Disabilities Act of 1990, CBBS will make reasonable efforts to accommodate persons with disabilities at the Annual Meeting. If you have special needs, please contact us at 
info@cbbsweb.org (916) 560-8536.
.

Membership Management Software Powered by YourMembership  ::  Legal